Why having instant access to your bill of lading will help you avoid fees

Transcript

Why Having Instant Access to Your Bill of Lading Will Help You Avoid Fees

While it is one of the most cost-effective and flexible forms of shipping available, LTL freight can also be complex and misunderstood. If shippers are unfamiliar with the industry and booking shipments with carriers on their own, it is easy to unintentionally incur a variety of incidental and additional charges that can significantly inflate the final freight bill for a load. Charges can be added for a variety of clerical errors, missing information, or inaccuracies surrounding the booking or transportation of a shipment. Often, these errors appear on the freight’s bill of lading (BOL), the most important document used to identify and relate information about an LTL shipment. That’s why ensuring your BOL is accurate and complete is the best way to avoid unnecessary and excessive charges on your LTL freight. Today, we are going to look at how Koho’s online shipping platform can help shippers by automatically producing accurate and accessible BOLs.

 

What is a Bill of Lading (BOL)?

The bill of lading (BOL) is a document that serves as a contract between shippers and carriers, a receipt for services, and a title document. The BOL contains all the shipping information necessary for the carrier and LTL driver to transport the freight shipment and bill it accurately, including the name and address of the shipper and consignee, a detailed description of the goods being transported, and the terms of the LTL contract between shipper and carrier. A copy of the BOL is typically provided to the carrier upon pickup, and a copy should be attached to the shipment itself. 

The bill of lading should include: 

  • The name and address of both the shipper and recipient of the LTL freight
  • The scheduled date of pickup
  • The number of units in the shipment
  • Accurate weight and dimensions (length, height, width) of the shipment
  • An accurate description of items being shipped
  • The freight class of the items in the shipment
  • Accurate weight or dimensions (length, height, width) of the shipment
  • The type of packaging used
  • Any relevant accessorials required to complete the shipment (liftgates, remote locations, special handling instructions, etc.)
  • Correct labels (hazardous materials, fragile items, etc.) 

If any of this information is inaccurate, additional fees may be added. For example, if the weight or dimensions of a shipment are misrepresented, the cargo may not fit onto the trailer, causing a missed pickup or delay. If the carrier checks the shipment at the terminal and its specifications don’t match the BOL, they will issue rebills for the discrepancies. Even the most basic mistakes, like the wrong address or consignee information, can cause confusion and unnecessary delays, which will result in fees added to your freight bill to recoup the carrier’s wasted time and resources.

 

How Koho’s Online Platform Can Help 

Koho’s online shipping platform is the most convenient way to schedule an LTL shipment. You can get instant quotes from Koho’s extensive network of trusted and reliable LTL carriers, receive shipment details and carrier updates directly on the platform, and track your shipment throughout its journey to stay on top of any unforeseen issues. When you book your LTL shipment on Koho’s online platform, the BOL, and any other relevant documentation, are automatically generated and available for you to download, print, and use. In addition, Koho’s shipping experts will verify your shipping details and confirm you have the correct information and freight class entered, avoiding any potential errors that can result in added charges. 

Instead of relying on outdated paperwork that is prone to human errors, miscalculations, and getting lost in filing cabinets and email inboxes, use Koho’s intuitive digital platform to stay current, organized, and accurate, making your LTL shipments a breeze.

Image of trucks lined up in a parking lot

Why Having Instant Access to Your Bill of Lading Will Help You Avoid Fees

While it is one of the most cost-effective and flexible forms of shipping available, LTL freight can also be complex and misunderstood. If shippers are unfamiliar with the industry and booking shipments with carriers on their own, it is easy to unintentionally incur a variety of incidental and additional charges that can significantly inflate the final freight bill for a load. Charges can be added for a variety of clerical errors, missing information, or inaccuracies surrounding the booking or transportation of a shipment. Often, these errors appear on the freight’s bill of lading (BOL), the most important document used to identify and relate information about an LTL shipment. That’s why ensuring your BOL is accurate and complete is the best way to avoid unnecessary and excessive charges on your LTL freight. Today, we are going to look at how Koho’s online shipping platform can help shippers by automatically producing accurate and accessible BOLs.

 

What is a Bill of Lading (BOL)?

The bill of lading (BOL) is a document that serves as a contract between shippers and carriers, a receipt for services, and a title document. The BOL contains all the shipping information necessary for the carrier and LTL driver to transport the freight shipment and bill it accurately, including the name and address of the shipper and consignee, a detailed description of the goods being transported, and the terms of the LTL contract between shipper and carrier. A copy of the BOL is typically provided to the carrier upon pickup, and a copy should be attached to the shipment itself. 

The bill of lading should include: 

  • The name and address of both the shipper and recipient of the LTL freight
  • The scheduled date of pickup
  • The number of units in the shipment
  • Accurate weight and dimensions (length, height, width) of the shipment
  • An accurate description of items being shipped
  • The freight class of the items in the shipment
  • Accurate weight or dimensions (length, height, width) of the shipment
  • The type of packaging used
  • Any relevant accessorials required to complete the shipment (liftgates, remote locations, special handling instructions, etc.)
  • Correct labels (hazardous materials, fragile items, etc.) 

If any of this information is inaccurate, additional fees may be added. For example, if the weight or dimensions of a shipment are misrepresented, the cargo may not fit onto the trailer, causing a missed pickup or delay. If the carrier checks the shipment at the terminal and its specifications don’t match the BOL, they will issue rebills for the discrepancies. Even the most basic mistakes, like the wrong address or consignee information, can cause confusion and unnecessary delays, which will result in fees added to your freight bill to recoup the carrier’s wasted time and resources.

 

How Koho’s Online Platform Can Help 

Koho’s online shipping platform is the most convenient way to schedule an LTL shipment. You can get instant quotes from Koho’s extensive network of trusted and reliable LTL carriers, receive shipment details and carrier updates directly on the platform, and track your shipment throughout its journey to stay on top of any unforeseen issues. When you book your LTL shipment on Koho’s online platform, the BOL, and any other relevant documentation, are automatically generated and available for you to download, print, and use. In addition, Koho’s shipping experts will verify your shipping details and confirm you have the correct information and freight class entered, avoiding any potential errors that can result in added charges. 

Instead of relying on outdated paperwork that is prone to human errors, miscalculations, and getting lost in filing cabinets and email inboxes, use Koho’s intuitive digital platform to stay current, organized, and accurate, making your LTL shipments a breeze.

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