Invoice Topics

Viewing All Your Invoices

When you log in to Koho, at the top bar you will see a menu item of “Invoices”. Clicking this will take you to a table containing all invoices for your shipments. 

This invoice table is a list of all your shipment invoices, ordered by newest to oldest invoice. You can apply filters to find a specific invoice. You can also use the search to find a specific invoice. Clicking the invoice number will take you to the invoice. Clicking the shipment ID will take you to the shipment details page. 

Above the table is a summary of the invoice charges: outstanding, past due and upcoming charges.

Outstanding Invoices

The outstanding box will display the total amount owed for invoices that are in the outstanding status. You can click the “Pay Now” button to pay all of your outstanding invoices. It will take you to the payment screen for paying multiple invoices.

If you have autopay turned on, then the amount shown here will normally be 0 USD unless you have an automatic payment issue. 

Past Due Invoices

The Past Due box will display the total amount owed for past due invoices. The due date for your invoices depends on your payment term. You will need to pay all of your past due invoices before you can book another shipment. You can easily do that here by clicking “Pay Now” which will take you to the payment screen for paying multiple invoices

If you have autopay turned on, then the amount shown here will normally be 0 USD unless you have an automatic payment issue.

Upcoming Charges

This is the total of charges from requested shipments that have not yet been invoiced. You will be invoiced for these shipments in accordance with your Company's payment terms with Koho. You cannot take any action on these since they have not been issued yet and may change before issuance.

Applying Filters

You can filter the invoice table by the invoice status

  1. Click the “Filters” button
  2. You will see a dropdown list of the invoice statuses
  3. Check with invoice statuses you wish to see
  4. Click “Apply”
  5. Table will filter and list the active filters you have
  6. If you wish to remove a filter you can click the red X next to the applied filter

Multi invoice pay

From the invoice table you can pay multiple invoices. Just check the desired invoices and then click the “Pay Selected” button. This will take you to the payment screen where you can apply a payment to all of these invoices.

For more information: Paying multiple invoices

Relevant information

How to view all of your invoices

How to pay an invoice

What the invoice status means